Category Archives: etiquette

“Etiquette tells one which fork to use. Manners tells one what to do when your neighbour doesn’t”

How To Be A Generous Listener

“Courage is what it takes to stand up and speak; courage is also what it takes to sit down and listen.” — Winston Churchill

The biggest influencing skill is the skill of listening. You cannot hope to be heard until you’ve listened. Your influence will only reach to the extent you’ve payed and attention – and have been seen to pay attention.

As a listener, most of what we think of as listening happens inside our head. Let’s set the table and invite our speaker to sit with us:

Be a Generous Listener

Generous listening is the assumption of favourable intent. It means if somebody says something that can be taken in more than one way, they meant the good way. Or they are, in their own way, trying to help you. Or maybe you misunderstood?

I told a close friend of mine once that she “had to own her own shit.” I meant that she had to take responsibility for her own emotions and actions. She thought I had said “had to eat her own shit.” A subtle but important difference. Hilarity ensued.

Be a Respectful Listener

Is it safe to tell you bad news or give unfavourable feedback? Can you handle the truth? Listening means being vulnerable sometimes. Putting yourself out there. Exposing yourself to things that are hard to hear and maybe even hurtful.

Can you be compassionate and understand that the person telling you the bad news might be feeling vulnerable too? That if they’re telling you something unfavourable that it might actually be happening?

Be a Calm Listener

Your silence is not mean you agree with what is being said. Not interrupting, however, shows respect. Not interrupting is listening.

Sometimes people take a while to get to their point. They need to feel safe before they can get to what they really want. Personally this drives me nuts, but my therapist was really good at it.

President Lyndon Johnson was especially good at this. He could actively listen for hours, and spent much time on the telephone, waiting patiently to pounce when the speaker got to what they really wanted. [On listening to Johnson's private phone calls]

Your Actions

Can you think of a conversation you’ve had in the past that might have gone differently with using any one of these techniques? What upcoming conversation can you apply these techniques too?

Getting the Job You Want by Talking to the Right People

Notice how I didn’t use the word “networking” in my title? I wasn’t trying to fool you like some sort of networking insurance salesman. But, and this is important so please allow me to raise my voice, but:

You’re not going to get the job you want by emailing resumes to job postings.

You’re going to have to talk to people. You’re going to have to talk to friends of friends. You’re going to have to get out and meet people. People, people, people, because emails don’t make hiring decisions.

So take a listen to Episode 5 of the Practical Lexicon podcast, and learn how to network to your next job – the job you want. Even if you’re an introvert like me.

Question for the Comments:
What kind of “networking” has or hasn’t been successful for you?

Other articles you may find interesting:
One Discovery, Two Decisions
Your Personal Board of Directors
The Elevator Speech

Bernie works as a leadership and business coach, consultant, and facilitator. He believes there are simple things outstanding leaders do well, and that not to do anything about bad leadership once you know about it is abuse. Check out what he does with RESULTS.com

You Talk Too Much

It is better to keep you mouth shut and be thought a fool than to open your mouth and confirm it.

Ever worked with or for somebody who thinks out loud? Who says: “My point is . . . ” and then spends the next five minutes looking for it with his lips? If you don’t know somebody like that . . .

. . . it might be you.

Here’s What They’re Thinking

Here’s what everybody else wants you to know: they stop listening after the first sentence.

You’re wasting their time, and they resent it. They’re bored, they’re frustrated, and the more you talk the less credibility you have. Even if you did have a point, nobody can hear it for all the words. The more you talk, the less they hear.

You’re Not Communicating

You’re not communicating, you’re just talking. Frankly, you make others feel like you don’t care about them. The only thing you seem care about is the sound of your own voice. What you might think of as “connecting” to other people is doing exactly the opposite.

Your Actions

This could apply to everybody, especially if you think it doesn’t apply to you:

  • Think before you speak. Take a deep breath and decide what you’re going to say before you say it,
  • Keep it to one sentence, then…
  • Stop talking.

If you know somebody that fits this profile:

  • Give them a copy of this blog article. How is up to you. I suggest some straight talk, but that doesn’t mean you have to be mean.
  • Review the first three bullets above and figure out what you can use. It never hurts to get even a little bit better.

Other Reading:

The Lost Art of Brevity – Mike Myatt, N2Growth blog
Your Emails Are Too Long – Leo Babauta, Zen Habits blog
Quiet Leadership – Six Steps to Transforming Performance at Work
– by David Rock

Discussion:

How have you dealt with blabbermouths in the past? What worked and what didn’t work?

What other techniques have you used yourself to communicate more clearly?

What affect did cutting your speech down to one sentence have?

Why Do Looks Matter?

My son is happy working as a printer, running a fairly complex machine. He has a good work ethic and is loyal to his family and friends. I like him. He’s a good kid. Yet he and I have an ongoing  argument. It’s been going on for years. I can see his point of view because when I was a kid I felt the same way. It kind of goes like this:

It shouldn’t matter what somebody looks like. It’s what’s on the inside that counts

People Trust What They See, Not What They Hear

On some level it really shouldn’t matter what somebody looks like. Sometimes a person’s qualities and contributions are overlooked or missed because we’re caught up in making judgements about their credibility based on appearances. The obvious examples are skin colour or gender. How somebody speaks, how they’re dressed, what school they went to also might have an impact on our impression of them. More subtly and more powerfully, how they stand, personal grooming, smiling also have an effect. Is this always right? Probably not.

So my son is right, but he’s also wrong at the same time. When we’re trying to be effective in an organization full of people, when we’re trying influence other people, what we think doesn’t matter. It’s what they think matters. The alternative is to give the world a great big middle finger and walk away from society. Which is a choice some people have taken.

Most of us make instantaneous, unconscious value judgements based on peoples appearance. Even when we try not to. We’re visual creatures. Our eyes over over-ride ears most times, and it happens faster than a Maserati can make it to MPH. About 4 seconds. After that “cognitive bias” (also known as “people enjoy being right”) sets in, and we begin to disregard everything that doesn’t fit. We only remember the behaviours that fit our first impression.

Always On

This means we leaders, managers, and influencers need to be on our game all the time. “You never get a second chance to make a first impression” is an old saying because there’s some element of truth to it. Even when we’re not at work, people are watching us. I remember getting a little silly at a bar in my early days as a young officer. For me that means I spent some time on the dance-floor in front of the band doing my best impression of what I think of as dancing.

I heard all about it from my sergeant the next day, because I had been seen. A couple of my privates that happened to be at the same bar. They had duly gossiped, uh, reported  it to the rest of the squadron. It was a quick and easy lesson in how leaders are always leaders.  I had another reminder of this the other day, when I had an e-mail come through my blog, asking me to do a favour. My anonymous peer asked me to remind managers of some basics. There’s no nice way to say this, so I’ll just quote:

Love your articles, but there are aspects of leadership you haven’t mentioned and to be honest I didn’t think of them either until I had lunch yesterday with an old friend from the [multi-national name deleted] days. Anyway this person was totally grossed out when his manager, who also dresses shabbily, started to scratch his balls during a meeting. Don’t know how you would write an article about that, other than to suggest that managers should strive to maintain a dignified demeanour at all times.

How much credibility and influence do you think this manager has in his organization? No matter how technically savvy he is, probably not a lot.

Your actions:

  • Brush your teeth and shower regularly
  • Dress appropriately
  • Smile
  • Speak clearly
  • Sit or stand up straight
  • Don’t scratch your privates or pick your nose where others can see you

Do these things for a week if you don’t already, and notice what changes happen in your interactions with other people.

Other Reading:

Fashion tips for grown-up men
On matching shoes and socks
How to dress to impress – professional grooming tips for business women
First impressions and giving employee feedback

Exiting a Conversation Gracefully

This one’s for my friend GF. I’m sorry I left you hanging the last time you came over. Here’s how to perform a self-rescue the next time you need to exit a conversation gracefully.

Fashion Guide

I can now stop writing about what socks to wear to work. Lifehack.org has put out a fashion guide for grown up men that I can endorse. It’s almost like they did the research and know what they’re talking about.

Leaving Voice Mail – Advance the Conversation

rotary-cell-phone

“Do what you can, with what you have, where you are.” — Theodore Roosevelt

I was talking to a friend the other day, and she told me that she doesn’t leave voice mails. When I asked her why not, she assumed that when I saw her number on the missed calls list I’d call her back. I told her I don’t do that. She was surprised.

“I won’t call you back unless you leave me a message that requires me to call you back. If you just hang up without leaving me a message, I’m going to assume you just wanted to talk to me directly, maybe because something is time-sensitive, but you don’t need me to call you.” And I won’t.

The only thing I find more annoying is a voice-mail message that simply says “Call me!” *click*

Please don’t assume that anybody can recognize your voice. I won’t unless you’re my wife or one of my kids, and I’ve taught them better. The kids that is. My wife is perfect the way she is.

In order to return this call, you have to go back through your caller ID list and figure out who called when, match that up to the call time, and then guess why they calling. Maybe they want an update on some project. You don’t know. You’ll be unprepared when you do return the call. Now you’ll have to call back with the information after talking to them, assuming you didn’t get their voice mail anyway . . . or maybe you just won’t bother because you’ve got better things to do, and another little piece of your soul dies.

Compare this to the scenario where you get the following message: “Hey Alex, this is Cathie. Could you give me a quick update on your meeting with client x yesterday – did we make the sale? My number is (403)555-1212. Thanks.”

When you return her call, even if you get Cathie’s voice mail, you can update her on what happened. Two phone calls. Done. Instead of the at least three or more phone calls that do nothing but waste time. Much more effective and efficient. Each voice mail advances the conversation, and the number of calls is kept to the minimum needed to communicate.

If you’re going to leave a voice message, advance the conversation. Like e-mail, voice-mail is an asynchronous communication. You’re still conversing, just spread out over time and from different locations. Leaving a message that doesn’t add anything to the conversation is a waste of time and an annoyance.

On Matching Sock and Shoes

suitandtie

It’s a little thing, I know. Why worry about what colour your socks are when you’re pitching a multi-million dollar proposal later this morning, or going to an interview for a job you really, really want. “Don’t I have better things to worry about?”

Yes, you do have better things to worry about. So don’t worry if your Mickey Mouse socks distract the interviewer from your well-crafted and enlightening reply to the “So tell me about yourself?” question. Just get it right with this simple rule:

Match your belt to your shoes. Match your socks to your pants.

If you’re wearing brown shoes, wear a brown belt. If you’re wearing black pants, wear black socks. Yes, brown shoes & belt go with black pants. If the belt and shoes match, it works. Plus, matching your socks to your pants is that you look taller.

Look around you. I worked with a bunch of engineers, so finding all the different permutations and combinations as people struggled with what shoes to wear was easy. You may have to go further afield to find the same variety I did.

One school of thought argues that you want to match your socks to your shoes to “make a clean line from the toe to the cuff”. This runs the risk of invoking the “bootie” effect. This is where you look like you’re wearing ankle boots, or worse, mukluks.

They go on to argue that this is the more “cost-effective” solution since you’ll need fewer different colours of socks. This is a specious argument. I’ve always advocated that buying the best quality you can afford pays off in the long run. This is especially true for good quality clothing, which can last a life time. You get what you pay for.

Another source argued that natural or flesh toned socks go with anything. I’m scratching my head to figure out how looking like you’re not wearing socks fits into a professional environment. I can only imagine this was a copy & paste error. Maybe they were using text from a woman’s fashion guide.

Nothing will throw off a good-looking suit like a pair of white socks. Save those for the gym. Same goes for the red, fluorescent orange, or yellow & black striped socks. You may believe they show your character. What they are saying on your behalf while you’re not looking is “I’m not quite grown up yet.” Same goes for the cartoon character ties, but that’s a different topic.